AES – Academic Enterprise Solution is a comprehensive single point management software for Educational Institutions, Schools and Colleges, covering the entire – Student Information Management, Admission and Attendance Management, Time Table, Examination, Extra Curricular Activities Library Management, Payroll Management, Financial Accounting System, Purchase and Inventory Management, Front Office Management, Facilities Management, Hostel Management, Asset Management, Event Management, Election Management, Placement etc, with all modules running in an integrated environment. AES provides end-to-end solutions for effective and insightful management.
1. Application Management
Application Management is a simple module handling the issue and receipt of applications for admission to the institution. It also has a provision for entering marks of the eligible examinations appeared by the student, which in turn simplifies selection process.
2. Extra-Curricular Activities
Extra-curricular Activities are activities performed by students that fall outside the realm of the normal curriculum of school or university education. Extra-curricular activities exist at all levels of education, from high School and College to University education. AES handles different clubs, houses, other activities like dance, music, sports etc. The system is flexible that you can define your own activities and have the student’s performance analysis of that particular activity. The user can keep track of the individual and group achievements in various sports activities by the students.
3. Event Management
Event Management module is closely related to the extra curricular activities. Schools and colleges conduct different types of competitions in arts and sports. Our event management module helps you to manage such an event very effectively. Definition of events, participant registration, point’s definition, points entry and result display are handled by this module.
4. Election Management
Our Election Management module helps you manage elections conducted at your organization. It allows you to do all activities from the definition of posts till the publishing of results.
5. Placement Module
A Placement occurs when a staffing firm brings together a job seeker and an employer for the purpose of establishing an ongoing employment relationship. Our software helps you to maintain all the required information related to the employers and the job seekers.
6.Transportation & Vehicle Management
The transportation requirements are planned and entered in the module during the Admission. This module manages the bus stops, list of traveling students and staff. The bus schedules define each bus stop with the list of students. This also will give you reports on operational costs like, fuel consumption, spares consumed, repair& maintenance and other inputs. You can schedule the vehicles for tours or other activities and the module helps you to handle it very effectively. The required fees can be collected in the fee collection module and the bus pass can automatically be printed and issued.
7. Asset Register
The asset register is a comprehensive module that deals with the management of fixed assets in a perfect way. Purchase of assets, number assigning, transfer of assets to various departments, stock taking etc are the various options available in this module. You can take all the elaborate reports related to the assets currently in the institution.
8. Hostel Management
Boarding/ Hostel module is intended for the complete administration of accommodation, room allocation and mess of the students and even the guests of the students. You can easily manage and control admissions, allotment of different types of rooms, fees and correspondence.
9. Front Office Management
Here is a module, which offers you a variety of things, it is having options for communicating among different users by leaving messages, reminders etc. The lost and found corner in this module is also very much useful. Here you can design various correspondence letter templates and print them. You are also provided with an address book.
Teacher scheduling is a planning process, which enables you to schedule the classes for the year, giving prime importance to allocate teachers, subjects and lessons for each class during the current academic year. You have facilities to set planners for monthly and weekly scheduling of classes. Staff performance can be monitored with the help of Variance reports.
11. Staff Evaluation
An institution’s mission cannot be achieved with out a competent, motivated workforce. To that end, the performance evalution review is one of the primary responsibilities of the management and this review is the most effective method of ensuring an efficient and effective operation. This module has everything to evaluate your staff.
This helps the staffs, students and parents to see the schedules and other relevant information of the student from anywhere in the world. This has a security mechanism to prevent the unauthorized users from accessing the site/intranet. Each student, parent, and institutions have their username and password, in order to view their Profile, Fee Schedule, Fee Default List, Exam Schedule, Examination Result, Exam Progress Report Card, Attendance Monitoring, Image Upload, Student’s Achievement, Alumni Details etc. Message Board and Discussion Forums allow parents, staffs and students to send messages to each other, including email and chat provision.
The module administrates the complete profile of a student in a very systematic way, from personal information to alumni information. It provides a single entry point for basic student information. Student Information System helps the administrator, the Principal of the institution to have an overview of each student’s profile. The module helps the School staff to save much of their time in data entry and record maintenance as all departments can access this information without duplication of work and without errors. Ready to use reports will be available on a single mouse click.
The single point fee collection system is one of the best features of AES. The module also manages different type of fees and dues of each student and it is posted to the respective account head in the accounts module. A fee receipt is generated, which can be handed over to the student for reference. The module tracks many records of the student’s past and present status of fee payment. It automatically generates reports to maintain the budget, income and expected fee from different classes and sections. There is provision for allowing fee concessions to students if required. The module also generates a defaulters list and a summary of the fees collected during a day or a period. The system is linked to the financial accounting system so that the fee collected is automatically posted to the concerned accounts in the accounts system, updating the individual student ledgers.
The Attendance Module enables you to record and manage the leave and attendance details of the Staff and Students. It helps students and staff to access daily and monthly attendance reports. Attendance can also be taken for all the classes using barcode, smart card or biometric reader.
Management of Examinations is very easy with “AES”. Examination module helps in evaluation, performance, analysis, rank preparation, grade calculation, progress report card generation and printing of report card. The customized format enables you to create exam group, grade, subject allocation and define lessons with all other required information. The department uses this module to enter the marks scored by the student and to print the student mark list.
The module consists of all relevant information about a particular institution staff (Teaching / Non Teaching). It helps to manage leave and payroll details with user defined salary structure and salary generation. Staff transport and bank loan facility can be given from time to time. Payment slip can be generated and printed for individual staff. The payment interface with accounts module in AES helps to clearly report on total salary, net pay, deduction and loan
The store and inventory module helps to manage the stock of items used by the institution. Inventory management module provides the complete status of items/equipments received, consumed and in stock. It also facilitates you in performing rate variation analysis from time to time and helps in effective damage handling. Reports generated, conform to standard requirements of a store management system. This module is linked to the accounts module and generates vouchers for Purchase, Purchase Returns, Sales and Sales Returns